Collibra Reports: Monitor Contingent Worker Contracts

Monitor Contingent Worker ContractsDepartmental HR Partners and Departmental HR Leads can run RPT6723 – WU – Contingent Workers with Expiring Contracts monthly to find supported contingent workers with expiring contracts. If the worker will be contracted beyond the contract expiration date, use the Change Contingent Worker Details task to extend the contract. Refer to the Change Contingent Worker Details tutorial and […]

Collibra Reports: Emergency Contacts & Payroll Deadlines

Emergency Contacts It is critical that Managers verify workers have entered emergency contacts in Workday as part of emergency preparedness and response duties. Encourage workers to keep emergency contact information up to date and refer them to the Change Emergency Contacts tutorial. Run RPT2063 – WU – Emergency Contacts to review emergency contacts for active workers. Log into Collibra to review functional area […]

Collibra Reports: Fiscal Year End Close Overview, Pending Financial Transactions Daily, Time Off Requests & Payroll Processing in Workday

Now updated! The Fiscal Year End Close Overview page is a single source for all resources related to Fiscal Year End Close, including Timeline and Key Dates, the Central Finance Allocation Processing Schedule, and Functional Area Guides. Need assistance? Attend an Office Hours event for support from subject matter experts. Sessions begin June 7. Refer to the Training and User Group Events calendar and filter […]

Helpful Steps for Creating Good Definitions

Collaboratively naming and defining business terms is central to the effort of data governance. A good definition will clearly name a data asset and differentiate it from all other assets. Making a definition descriptive, concise, free of ambiguity, and accessible to our WashU community. Seek uniqueness: When writing a definition, consider the unique attributes and potential […]

Collibra Update: New Persona-based Dashboards in Collibra 

All Persona-based Workday Dashboards with Dashboard Tabs and associated Reports. These dashboards provide the highly requested ability to access information, common tasks, and recommended reports in a specific location.

Our Data Stewardship Community

The progression of this strategic initiative relies on the dedication and collaboration of our colleagues across the institution. The breadth of WashU’s Data Governance Program is vast, and we continue to make strides towards data maturity every day! At WashU, our Data Stewardship is aligned with a data domain then functional area(s) within this domain. A data domain […]

What Does WashU’s Data-Informed Culture Mean to You?

A successful data governance program means changing how we interact with data and asking people to think and behave differently about how their data is created, accessed and used. While the ODG may be best known for creating institutional data glossaries, there is much more happening.  We are grateful for the partnership with our data […]

The ODG Moves Under Institutional Effectiveness

As the academic year ends, the Office of Data Governance (ODG) has some exciting news to share. The ODG recently transitioned to the Institutional Effectiveness team, led by Nancy Mueller, associate provost. This alignment provides a better position to mature our institutional data culture, literacy, quality and enable greater efficiency of resources. The ODG’s strategic […]

Collibra – Recently Updated Reports

Review Pending Financial Transactions DailyRun RPT6938 – WU – FIN – Financial Transactions In Progress by School to provide detail on outstanding transactions and with whom items are awaiting action. Those with Reviewer or Approval roles must review transactions daily to ensure timely processing and approvals. All transactions need to be reviewed with appropriate action taken no […]

Collibra – Recently Updated Reports

Business Title Added to Two Timekeeping Reports  Business Title for the position a time entry is associated with is now included on RPT6579 – WU – Time Block in Excess of Prompted Threshold and RPT5984 – WU – Reported Time Blocks for a Worker. Business Title for any position a worker holds can now be found in the All […]

Collibra – Recently Updated Reports

Reporting Update: Current Budget Life to Date (LTD) Adjustment The following reports were updated to calculate the correct Free Balance when selecting a Prior Period. They now accurately reflect the budget or dollars that have been profiled for the Time Period selected. Log into Collibra to review functional area and associated business terms with definitions for RPT5166, RPT5557, RPT6042, RPT6264, and RPT6718. RPT5166 […]

Auditing Faculty Appointments, Monitor Contingent Worker Contracts, Payroll Deadlines

Begin Auditing Faculty AppointmentsHR Partners and Academic Partners must review and confirm academic appointment data for all supported workers by March 15 for the upcoming FY24 Faculty Reappointment process. Refer to the updated Faculty Reappointment Processing Guidelines reference guide and the Manage Academic Appointment tutorial. Run RPT5944-WU-Academic Appointment Detail Report for a list of current academic appointment details for workers. Log into Collibra to review […]

Manage Open Job Requisitions to Increase Visibility

Manage Open Job Requisitions to Increase Visibility of Job Postings There are over 600 WashU job postings that are more than 100 days old. Jobs posted 100 days or more are unlikely to attract new applicants. Hiring Managers, Departmental HR Partners and Departmental HR Partner Leads can run RPT6366 – WU – Manage Job Requisitions – Indexed to […]

Collibra & Coffee, Report Catalog Enhancements and New Redesigned Reports; Grant Award Summary and Detail & Onboarding Status Report

Calling ALL WashU Data Producers & Consumers!The Office of Data Governance (ODG) is offering informal & collaborative sessions to discuss recent Collibra enhancements report catalog, dashboards and associated metadata from the Workday to Collibra Integration. Join us Friday mornings at 8:30 a.m. for Collibra & Coffee to discuss Collibra’s latest updates and have your questions answered too!  Report Catalog […]

Stepping into Stewardship

The English language defines stewardship as “the careful and responsible management of something entrusted to one’s care.”  At WashU, we often think of stewardship when relating to the roles and responsibilities structure for who cares for WashU’s enterprise data.  At WashU, our Data Stewardship community is responsible for the implementation of data governance initiatives. These […]

From the Director’s Desk….

Welcome, to the Office of Data Governance (ODG) Newsletter!  By now, you might be asking yourself, what is data governance, how do I benefit, and what is the value proposition?  Allow me to explain. In today’s world, we produce more data than ever before. The exponential amounts of data increasing daily is vast, and not slowing […]

All Positions included in RPT6579, Accurate Reporting for Award Amounts

All Positions Now Included in RPT6579 for Excess Time BlocksFor workers with multiple positions, RPT6579 – WU – Time Block in Excess of Prompted Threshold now displays each position the worker holds and indicates which position/Supervisory Organization the excess time block relates to. HR Partners, Managers, and Timekeepers can watch a 2-minute demonstration on the updated Managing Employee […]

Payroll Deadlines, Time Tracking (Mass Submit by 5pm), Absence Approvals, Unapproved Time off Request

Payroll DeadlinesSee Payroll Deadlines for a complete list of biweekly and monthly deadlines. Log into Collibra to review functional area and associated business terms with definitions for the reports listed below: October 16: Time Tracking Mass Submit by 5 p.m.  Unsuccessfully submitted time will NOT be included in the Mass Submit. Run RPT6360 – WU – Unmatched Time Clock Events report to identify […]

Student Workers, Payroll Deadlines, Mass Submit Time Tracking

Updated Reporting for FDM Viewer  Those with the Foundation Data Model (FDM) Viewer security group can now access RPT5997 – WU – Expense Items and RPT6162 – WU – Data Validation – Spend Account Posting Rules. Log into Collibra to review functional area and associated business terms with definitions for RPT5997 and RPT6162. Reviewing Costing Allocations on GrantsUse RPT5965 – WU – Audit Costing Allocation […]

Notifications & Tips for Expiring Certifications, Payroll Deadlines & Time Tracking Submissions

Updates to RPT6439 – WU – Paid Time Off During Probationary Period To support WashU’s updated Time Off Policy (effective September 1, 2022) allowing benefits-eligible workers to access sick time accruals at the date of hire or rehire, RPT6439 excludes sick time off from report results unless the Include Sick Time Off Type box is checked. Departmental HR Partner, Departmental […]