Vacation Accrual Functional Guide Now Available
All FY22 time off requests need to be submitted and approved by managers by July 8. Run RPT6357 – WU – Unapproved Time Off Requests to generate a list of pending time off requests. Refer to the Vacation Accrual functional area guide on the Fiscal Year End Close Overview page. Use Collibra to review functional area and associated business terms with definitions for RPT6357.
Invoices Over Thirty Days and Review Pending Financial Transactions Daily
Multiple Supplier Invoices have a transaction date of over thirty days. Address and approve these before June 28. Use the Timeline and Key Dates and Supplier and Other Spend Transactions guide for more information. Run RPT6938 – WU – FIN – Financial Transactions In Progress by School to provide detail on outstanding transactions and with whom items are awaiting action. Those with Reviewer or Approval roles must review and take action on transactions daily to ensure timely processing and approvals. Refer to the Fiscal Year End Close Overview webpage for instructions and deadlines and log into Collibra to review functional area and associated business terms with definitions for RPT6938.
Updates to RPT6601 – WU – Purchase Order Lines and Line Splits for Organization
Obligation amounts related to Purchase Orders and Invoicing have been added to this report to provide additional analysis all in one report. Log into Collibra to review functional area and associated business terms with definitions for RPT6601.
Upcoming Changes to Notifications for Short-Term Medical Disability Leaves
Short-Term Medical Disability payments will be issued by WashU instead of Unum for leaves initiated on or after July 1, 2022. Payroll User Group (PUG) members will no longer receive payroll approval notifications from Unum for new leaves. Run RPT6411 – WU – Workers on Leave with Time Off Balance during payroll processing to identify supported workers on a Short-Term Medical Disability and/or Caregiver/Parental leave. Refer to the recent communication from Human Resources and the Payroll Processing in Workday reference guide. Log into Collibra to review functional area and associated business terms with definitions for RPT6411.
Payroll Deadlines – Last Call before Fourth of July Holiday!
Managers remind non-exempt workers to Request Time Off before the upcoming WashU observed holiday. Managers must approve time off requests before payroll deadlines for workers to receive correct paid time off and accurate accrual balances. See Payroll Deadlines for a complete list of biweekly and monthly deadlines and refer to the Payroll Processing in Workday reference guide. Run RPT6712 – WU – No Time Entry for Holidays for a list of non-exempt workers with missing time off requests. Log into Collibra to review functional area and associated business terms with definitions for RPT6712.
Verify Full Time Equivalent (FTE) for Student Workers
Departmental HR Partners, Departmental HR Partner Leads and HR Reviewers can run RPT2737 – WU – Personnel Details with Compensation to ensure that student workers are set up using the correct FTE. Initiate the Change Job business process if the worker needs a correction to FTE. Refer to the Student Workers in Workday and Workday HCM Transaction Reasons reference guides. Log into Collibra to review functional area and associated business terms with definitions for RPT2737.
Updated Reporting for Awards – Now Includes Allocations
The following reports can now be used to pull in fiscal year award activity and review Total Grant Funds for a department by including Allocations to and from other departments. This information can be used to review Total Grant Funds by department. This includes funds allocated from other areas and excludes those that have been distributed outside the organization. Log into Collibra to review functional area and associated business terms with definitions for RPT2887 and RPT4723.
Use RPT2887 – WU – Award Dollars and Detail by Organization to view total sponsored funds received during the period selected in the prompts. Use RPT4723 – WU – Grant Award Summary and Detail to view total sponsored funds received this fiscal year by Cost Center Hierarchy Level 2. Recommended prompts for organization are Cost Center or Grant Hierarchy.
New Reporting Group When Auditing on Faculty Financial Reporting (FFR) Owner Worktags
To audit transactions for FFR Owner, run the following reports on a regular basis. This will identify transactions missing or with mismatched FFR Owner worktags for FFR Reporting. Reports can be run together or in a funding type like Grant or Gift. Use Cost Center Hierarchy in the Organization prompt to pull all FFR Owners in the hierarchy. Then review to determine missing or mismatches for FFR Owner worktags on Journal Lines and Budget Lines as compared to the default set up on the funding type (Grant, Gift, Non-Carryforward or Non-Capital Project). If a transaction is missing FFR Owner or mismatched, then the FFR balance for that driver worktag is not correct on the FFR dashboard. Log into Collibra to review functional area and associated business terms with definitions for each report.
Examples of Reporting Groups
Grants:
– RPT6885A – WU – FFR Owner Worktag Audit Journal Lines – Grant
– RPT6885B – WU – FFR Owner Worktag Audit Budget Lines – Grant Gifts
– RPT6885C – WU – FFR Owner Worktag Audit Journal Lines – Gift
– RPT6885D – WU – FFR Owner Worktag Audit Budget Lines – Gift Non-Carryforward:
– RPT6885E – WU – FFR Owner Worktag Audit Journal Lines – Non-Carryforward
– RPT6885F – WU – FFR Owner Worktag Audit Budget Lines – Non-Carryforward Project:
– RPT6885G – WU – FFR Owner Worktag Audit Journal Lines – Project
– RPT6885H – WU – FFR Owner Worktag Audit Budget Lines – Project
Sick Accrual Balances Available for Postdocs and Fellows
Postdocs and Fellows can now view their sick accrual balances in Workday. Encourage workers to run the report Time Off Results by Period to view accrual balances.