What is a Data Stewardship?

Data Stewardship provides Office of Data Governance a framework for caring about our data to ensure consistency, accuracy and quality. An effective Data Stewardship structure is collaborative with shared responsibilities between executive sponsorship, senior leaders, business functions, information technology, and anyone who interacts with data.

WashU’s Data Stewardship Structure

Data Governance Executive Council

The Data Governance Executive Council is comprised of Executive Sponsors and senior leaders who have strategic planning, policy development and data management responsibilities for their data domain.  The Office of Data Governance (ODG) will be ex-officio members. 

The Data Governance Executive Council will:

  • Review and approve Data Governance policy, standards, guidelines, and procedures
  • Enable the overall strategic vision and guiding principles of WashU’s Data Governance Program
  • Resolve issues escalated by Data Administrators
  • Monitor their domain’s Data Governance activities
  • Support the Office of Data Governance (ODG) on Data Governance, Data Quality, Change Management and Communication initiatives ​​

Executive Sponsors

Executive Sponsors are University Officers and/or senior leaders provide executive level support and guidance for Data Governance activities within their respective data domain.  Executive Sponsors are accountable for planning and oversight of the subsets of Institutional Data in their areas. Executive Sponsors have the highest level of accountability for the management of Institutional Data to promote proper access, accuracy, privacy, integrity, security and availability of the data for which they have responsibility.  Executive Sponsors have responsibility for the activities of their designated Data Administrators, Data Stewards, Data Coordinators, and others to whom have been granted authority and access to University data.  Executive Sponsors are members of the Data Governance Council.

Executive Sponsors will:

  • Implement Data Governance policy, standards, guidelines, and processes
  • Enable the overall vision and guiding principles of Data Governance
  • Resolve issues escalated by their appointed Data Administrator(s)
  • Monitor overall Data Governance activities within their data domain
  • An active member of the Data Governance Council
  • Support and advise the Office of Data Governance (ODG) regarding Data Governance, Data Quality, Change Management and Communication efforts​​

Data Administrators

Data Administrators are responsible for planning, policy, and oversight of the subsets of Institutional Data within their data domain. Data Administrators are responsible for establishing business processes applicable to Institutional Data within their data domain. Among the roles defined by this Policy, the Data Administrator has the second highest level of accountability for the management of Institutional Data, by promoting proper access, accuracy, privacy, integrity, security and availability of the data for which they have responsibility. Data Administrators have responsibility for the activities of designated Data Stewards, Data Coordinators, and others to whom they grant authority and access.  Data Administrators are either members or advisors to the Executive Committee.

Data Administrators will:

  • Support the Office of Data Governance Program from a Senior Leader standpoint
  • Approve, support, and promulgate escalated Data Governance policy, standards, guidelines and processes
  • Appoint Data Stewardship for their data domain and oversee their roles and responsibilities
  • Attend Data Governance Council meetings
  • Support and Advise the Office of Data Governance (ODG) regarding Data Governance, Data Quality, Change Management and Communication efforts

Data Partners

Data Partners include business and IT individuals who support our Data Governance Program with cross-functional expertise.  Data Partners may assume strategic or technical roles. They may be responsible for the management and security of data systems and the delegation of authority to individuals in such roles. Data Partners coordinate with Data Stewards and other individuals with administrative responsibilities for Institutional Data to ensure appropriate access rights and permissions are granted for the use of Institutional Data.

The Data Partners will:

  • Assess compliance with Data Governance policies, standards, guidelines and processes
  • Provide Strategic or technical expertise and support
  • Champion the integration of Data Governance within the standard IT  Project Methodology.​
  • Collaborate cross-functionally with other SME’s, as needed
  • Support the Office of Data Governance (ODG) regarding Data Governance, Data Quality, Change Management and Communication efforts. ​​

Data Ambassadors

A Data Ambassador is recognized as a data leader within their data domain for overall Data Governance activities. Data Ambassadors provide both strategic and tactical leadership, guiding their Stewardship structure to ensure the execution of day-to-day Data Governance activities.

Data Ambassadors will:

  • Assess their domain’s compliance with Data Governance policies, standards, guidelines and processes.​
  • Elevate their Stewardship Structure to align and support both tactical and strategic activities
  • Support the Office of Data Governance (ODG) regarding Data Governance, Data Quality, Change Management and Communication efforts. ​​

Data Stewards

Data Stewards, by virtue of their position or delegated authority from Data Administrators and are Subject Matter Experts (SMEs) with strategic planning, standard-setting, and oversight responsibilities for Institutional Data for their area of responsibilities. 

Data Stewards will:

  • Provide University-level knowledge and holistic data understanding for a data domain ​
  • Promote effective data usage and compliance through strategic planning, policies, guidelines and processes.​
  • Develop and implementation standards and processes for day-to-day operational and administrative data management​
  • ​Collaborate as needed to review and approve cross-functional data
  • Responsible for selecting and overseeing Data Coordinators.
  • Support the Office of Data Governance (ODG) with Data Governance, Data Quality, Change Management and Communication efforts.

Data Coordinators

Data Coordinators are Subject Matter Experts (SMEs) designated by Data Administrators or Data Stewards and have operational responsibilities for the data in a particular subject area. Data Coordinators have day-to-day responsibilities for managing administrative processes and establishing business rules for effective data management.

Data Coordinators will:

  • Provide university-level knowledge as a SME for a specific data functional area​
  • Assist to implement and oversee standards and processes for the day-to-day operational and administrative Data Management.​
  • Identify, define, and maintain key business terms, reports, and associated metadata.​
  • Address / research data-quality issues​
  • Support the Office of Data Governance (ODG) with Data Governance, Data Quality, Change Management and Communication efforts. ​​
Data Governance Executive Council Members
  • Monica Allen
  • Scot Bemis
  • Shantay Bolton
  • Erin Culbreth
  • Anna Gonzalez
  • Pam Henson
  • Amy Kweskin
  • Jane Largen-Ruzicka
  • Dr. Mark Lowe
  • Jessie Minton
  • Richard Stanton
  • Rooji Sugathan
  • Beverly Wendland
Advancement

Executive Sponsor:

  • Pam Henson, Executive Vice Chancellor for University Advancement

Data Administrator(s):

  • Susan Plassmeyer, Associate Vice Chancellor of Advancement Services & Administration
Clinical

Executive Sponsor:

  • Paul Scheel, Vice Chancellor Clinical Affairs

Data Administrator(s):

  • Paul Scheel, Vice Chancellor Clinical Affairs
Facilities

Executive Sponsor:

  • Shantay Bolton, Executive Vice Chancellor and Chief Admin Officer

Data Administrator(s):

  • JD Long, Associate Vice Chancellor Facilities, Planning and Management
Finance (FIN)

Executive Sponsor:

  • Amy Kweskin, Vice Chancellor of Finance and Chief Financial Officer

Data Administrator(s):

  • Amy Kweskin, Vice Chancellor of Finance and Chief Financial Officer

Data Ambassadors:

  • Joe Gindhart – Sponsored Projects
  • Candice Goeggel – Gifts Accounting, Financial Accounting
  • Kathleen Schasch – Gifts Accounting, Investment Management, Customer Accounts, Financial Accounting

Data Stewards:

  • Tim Goodwin – Facilities Management
  • Barry Guild – Annual Budget & Planning
  • Angie Leahy – Financial Accounting
  • Lois Lebert – Banking & Settlement, Fixed Assets, Procurement, Spend
  • Joe McGarry – Financial Accounting
  • Jim Mueller – Customer Accounts
  • Eva Ostrow – Annual Budget & Planning
  • Greg Parrott – Procurement, Spend
  • Jamie Ryan – Facilities Management
  • Tim Thornton – Annual Budget & Planning
  • Tom Vohs – Facilities Management
  • Yi Zhang – Clinical Studies
Human Capital Management (HCM)

Executive Sponsor:

  • Shantay Bolton, Executive Vice Chancellor and Chief Admin Officer

Data Administrator(s):

  • Scot Bemis, Vice Chancellor Human Resources & Institutional Equity

Data Ambassador(s):

  • Apryle Cotton – Position Management, Supervisory Organizations, Academic Appointments
  • Stella Elder – HCM Central, Payroll, Absence & Time Tracking
  • Joe Frank – HCM Central, Diversity

Data Stewards:

  • Carla Bailey – Training & Development
  • Donna Boehne – Compensation
  • Jonathan Cohen – HCM Central, Compensation
  • Tom Kraft – Compensation
  • Tina Miles – Payroll
  • Mark Prosperi – Recruitment & Talent
  • Mary Ruzicka – Position Management
  • Jennifer Schaefer – Benefits, Absence & Time Tracking
Instruction

Executive Sponsor:

  • Beverly Wendland, Provost & Executive Vice Chancellor

Data Administrator(s):

  • Jennifer Smith, Vice Provost for Educational Initiatives
Research

Executive Sponsor:

  • Dr. Mark Lowe,  Interim Vice Chancellor for Research

Data Administrator(s):

  • Johnnie Cartwright, Assistant Vice Chancellor for Research & Chief of Staff

Data Steward(s):

Jeneane Braden – Conflict of Interest, External Professional Activities, Chancellor’s Disclosure and Lab Animal Protocols

Allan Fellers – Conflict of Interest, External Professional Activities and Chancellor’s Disclosure

Joe Gindhart – Grant Proposal

Tracy Livingston – Lab Animal Management

Teri Medley – Grant Proposal

Meredith Moore – Lab Animal Protocols

Melanie Roewe – Research Contracts

Nirah Shomer – Lab Animal Management

Abby Turner – Human Subjects (IRB)

Jeanne Velders – Human Subjects (IRB)

Megan White – Research Contracts

Student

Executive Sponsor:

  • Beverly Wendland, Provost and Executive Vice Chancellor

Data Administrator(s):

  • Keri Disch, University Registrar
  • Vijay Ramani, Roma B. & Raymond H. Wittcoff Professor (Admissions)
  • Michael Runiewicz, Asst Vice Provost & Dir. Student Financial Services (Finance)
  • Ronne Turner, Vice Provost of Admissions & Financial Aid (Admissions)
Student Affairs & Engagement

Executive Sponsor:

  • Anna Gonzalez, Vice Chancellor Public Affairs

Data Administrator(s):

  • Tim Bono, Associate Dean Assessment & Analytics
Support & Administration

Executive Sponsor:

  • Shantay Bolton, Executive Vice Chancellor and Chief Admin Officer

Data Administrator(s):

  • Shantay Bolton, Executive Vice Chancellor and Chief Admin Officer

Contact the Office of Data Governance (ODG)

For additional questions and information regarding WashU’s Office of Data Governance Program, please contact our team at: datagovernance@wustl.edu