Category: gov-blog

The English language defines stewardship as “the careful and responsible management of something entrusted to one’s care.”  At WashU, we often think of stewardship when relating to the roles and responsibilities structure for who cares for WashU’s enterprise data.  At WashU, our Data Stewardship community is responsible for the implementation of data governance initiatives. These […]

Welcome, to the Office of Data Governance (ODG) Newsletter!  By now, you might be asking yourself, what is data governance, how do I benefit, and what is the value proposition?  Allow me to explain. In today’s world, we produce more data than ever before. The exponential amounts of data increasing daily is vast, and not slowing […]

All Positions Now Included in RPT6579 for Excess Time BlocksFor workers with multiple positions, RPT6579 – WU – Time Block in Excess of Prompted Threshold now displays each position the worker holds and indicates which position/Supervisory Organization the excess time block relates to. HR Partners, Managers, and Timekeepers can watch a 2-minute demonstration on the updated Managing Employee […]

Payroll DeadlinesSee Payroll Deadlines for a complete list of biweekly and monthly deadlines. Log into Collibra to review functional area and associated business terms with definitions for the reports listed below: October 16: Time Tracking Mass Submit by 5 p.m.  Unsuccessfully submitted time will NOT be included in the Mass Submit. Run RPT6360 – WU – Unmatched Time Clock Events report to identify […]

Updated Reporting for FDM Viewer  Those with the Foundation Data Model (FDM) Viewer security group can now access RPT5997 – WU – Expense Items and RPT6162 – WU – Data Validation – Spend Account Posting Rules. Log into Collibra to review functional area and associated business terms with definitions for RPT5997 and RPT6162. Reviewing Costing Allocations on GrantsUse RPT5965 – WU – Audit Costing Allocation […]

Updates to RPT6439 – WU – Paid Time Off During Probationary Period To support WashU’s updated Time Off Policy (effective September 1, 2022) allowing benefits-eligible workers to access sick time accruals at the date of hire or rehire, RPT6439 excludes sick time off from report results unless the Include Sick Time Off Type box is checked. Departmental HR Partner, Departmental […]

New Report for Over the Salary Cap Cost Sharing Detail  Use RPT6887 – WU – Over the Salary Cap Cost Sharing Detail to manage Cost Sharing and show workers over the Salary Cap and the associated account where Expense is supported. Log into Collibra to review functional area and associated business terms with definitions for RPT6887. August Period CloseApprove transactions in accordance to the published deadlines […]

Automatic Notifications for Expiring Certifications Managers, Departmental HR Partners and Workers will receive automated Workday notifications for upcoming certification expirations. Notifications will be sent 60 (to workers only), 30 and 7 days prior to the certification expiration date.  Tips for Managing Expiring Certifications: – Run RPT2163 – WU – Worker Certifications to routinely audit certification expiration dates for supported workers. Log into Collibra to […]

FY22 Commitments and ObligationsCommitments and Obligations will not net to zero when FY22 is closed. Log into Collibra to review functional area and associated business terms with definitions for Commitments and Obligations. Commitments Spend Authorizations do not roll forward like Purchase Orders and Supplier Contracts. Instead, the initial commitment will remain in the period it was created and will reverse in the period it […]

Update: Reviewing Pending Financial Transactions The number of outstanding transactions across all categories has significantly improved, including Supplier Accounts and Expense Reports (50% reduction) and Internal Service Deliveries (70% reduction). Those with Reviewer or Approval roles must continue to review transactions to ensure timely processing and approvals. Continue to run RPT6938 – WU – FIN – Financial […]

Reporting Update: Totals by Cost CenterA revision to RPT4285 – WU – Budget vs. Actuals by Cost Center totals all Cost Centers within a Cost Center Hierarchy (CCH) for further analysis. Log into Collibra to review functional area and associated business terms with definitions for RPT4285.  What’s New in Workday Reporting Update: Non-Capital Project Budget vs ActualsLife to Date (LTD) and […]

Vacation Accrual Functional Guide Now AvailableAll FY22 time off requests need to be submitted and approved by managers by July 8. Run RPT6357 – WU – Unapproved Time Off Requests to generate a list of pending time off requests. Refer to the Vacation Accrual functional area guide on the Fiscal Year End Close Overview page. Use Collibra to review functional area […]

Review Pending Financial Transactions DailyRun RPT6938 – WU – FIN – Financial Transactions in Progress by School to provide detail on outstanding transactions and with whom items are awaiting action. Those with Reviewer or Approval roles must review transactions daily to ensure timely processing and approvals. All transactions need to be reviewed with appropriate action taken no […]

New Reporting Information Page The Reporting Overview page provides consolidated information, helpful tips, and best practices related to WashU’s data reporting framework, Worksheets in Workday, Collibra, running large or complex reports, and ServiceNow. New Worksheets in Workday Resource The Worksheets in Workday reference guide explains key features and how to use the “Spreadsheeting Tool” for ad-hoc reporting, analysis, and tracking of Workday data. […]

Payroll Deadlines – Preparing for Memorial Day HolidayManagers remind non-exempt workers to Request Time Off before the upcoming WashU observed holiday. Managers must approve time off requests before payroll deadlines for workers to receive correct paid time off and accurate accrual balances. See Payroll Deadlines for a complete list of biweekly and monthly deadlines and refer to the Payroll Processing in Workday reference guide. Run RPT6712 – WU – No Time […]

RPT6757 – WU – Purchase Order Summary to see PO details at the header level instead of the line level which includes information on Obligations remaining. Log into Collibra to review functional area and associated business terms with definitions for RPT6757. Reporting Tip for Budget vs Actuals for Allocated Grants by Object ClassWatch the 3-minute video to see a Budget to […]

Workday Reporting Helps Identify Modified Time EntriesDepartmental HR Partners, Departmental HR Partner Leads, Timekeepers and Managers can now run RPT6818 – WU – Modified or Deleted Time Blocks to identify modified or deleted time block events and related comments entered. This requested report was created to help track changes to a worker’s submitted time and provide clarity […]

Can’t Remember the Name of a Report? Use a Report TagAll reports are tagged with related keywords to allow for searchability in Workday and Collibra. Use one of the standard Report Tags to find a report when the exact name is unknown by typing the tag in the Search bar. Refer to the Report Catalog User Guide. Log into Collibra to review […]

Payroll DeadlinesSee Payroll Deadlines for a complete list of biweekly and monthly deadlines. Log into Collibra to review functional area and associated business terms with definitions.

New Recruiting Report and Dashboard UpdateRecruiters and HR Partners can access a new Workday report, RPT6759 – WU – Job Requisition Aging – Indexed. The report replaces the Workday delivered report and highlights a new custom field that supersedes the Workday standard In Offer field and indicates if a requisition has an existing candidate in the offer stage. The Recruiting […]